Rental Terms & Conditions


Optional Equipment / Requirements / Deposits & Payments / Cancellations & Changes

  1. Americas Best RV offers privately owned RV rentals. Minimum rental periods is 3 days. Minimum rental period during holidays and special events may vary. Pickups are from 12 p.m. to 4 p.m. by appointment and returns are by 11 a.m., if not returned by 11 a.m. you will be charged an extra rental day. All rentals originate at our Miami, FL location unless other arrangements have been made in advance. Rates are subject to change without notice.
  2. Operating instructions will be given at the time of departure. It will take approximate 60 to 90 minutes. 
  3. 100 miles per rental day are included in the rental price. Excess miles range from $.35 to $.75 per mile.
  4. Americas Best RV will provide you with special paperwork, to be given to your insurance company so that they may provide a insurance policy binder covering the RV during your rental period. The completed insurance binder is normally faxed directly from your insurance agent to our office. This is the least expensive way to insure your rental vehicle. If your insurance company does not (most do) allow this kind of an RV rental binder, then contact us regarding a commercial insurance policy. Commercial Rental policies range from $21 to $34 per day on RVs. Renters will be responsible to pay a damage deposit of $1500.00 at the time of departure. Upon the successful completion of the rental period if no damages have occurred, the deposit will be returned. Renter is responsible for ALL damages caused by negligence, misuse, or carelessness (including but not limited to roof damages, windshield damage, undercarriage, and/or tire damage). Commercial Insurance is only for Vehicle-to-Vehicle collision as it does not cover any other damages!
  5. All Motor homes are equipped with a generator. The first 4 hours of generator usage is included per rental day and excess hours are charged at $5.00 each. The generator is not required for normal vehicle driving operation.
  6. Interior Cleaning Charges: 
    • All of our motor homes are non-smoking units. An additional fee of up to $500 will be charged for motor homes returned with any type of odor including campfire smoke. Do not use incense, candles or any product with an odor.
    • Most coaches do not allow pets. If we approve the pet, there will be a Pet Fee of $125. After you are done cleaning up after your pet, there needs be NO visible sign there was ever a pet in the RV. Therefore, you MUST sweep, remove all pet hair and odor. Otherwise you will be charged extra for the removal of pet hair/odor. Please do not try to hide a pet from us, its not worth it, just pay the fee and clean up properly.
  7. Other Charges:
    • Fuel Charge: The RV must be returned with at least the same amount of fuel as when it was dispatched. Additional fuel will be charged at $5.00 per gallon plus $25.00 service fee so please fill it back to the level you received it.
    • Delivery Fee: RV deliveries are available starting at $50 plus fuel each way from the dispatch office. 
      Motor Home mileage starts/ends at the dispatch address.
    • Trailer Hitch: All motorized RVs will have a trailer hitch lock installed. Towing trailers and other vehicles cause higher then normal wear and tear on the tires and brakes. In order to off set the extra wear you must pay a hitch fee to have the lock removed.
  8. Customers are responsible for reporting and payment of all parking/traffic and toll violations at rental termination. Non-reporting of parking/traffic and toll violations breaches the Rental Contract and may result in an administrative
    charge of up to $250 in addition to fines.
  9. Refrigerators, Roof and Central A/C, Heating, Leveling Jacks, TV's, VCR, DVD, Awnings, Slide-Outs, Roof Vents,
    Electric Step, in-dash A/C, Backup Cameras, Water Heater, Microwave, Reading Lights and any other RV equipment are all considered secondary systems. When we locate or are informed that one or more of these systems are not
    operating properly it is our standard policy to get them fixed. We want you to have a fun RV Trip. During the course of your trip if one or more of the secondary systems are not functioning you are welcome to contact our office. There may be just a switch turned off. Non-operating secondary systems do not constitute a refund of any kind.
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    Optional Rental Equipment
    (click here to view all available items and pricing)
    House Keeping Kits: Includes Linens, towels, & pillows.

    Kitchen Kits.  
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    Requirements

  1. Renter must be at least 25 years of age with a valid driver’s license. All drivers must be included on the contract and be present at the time of departure.
  2. Proper identification, employment, credit references and drivers license must be presented when reserving a vehicle. All information will be verified.
  3. Renter must have a valid credit card in his or her own name and provide us with an imprint at dispatch.
  4. Renter must provide an auto insurance binder or pay for our commercial RV insurance. (top)

    Deposits & Payments

  1. A DEPOSIT of $500 is required to GUARANTEE YOUR RESERVATION. This deposit will be used towards your rental. RENTAL must be paid in FULL 30 days prior to departure. Bookings made within the 30 days of rental departure require immediate payment of rentals fees. If cancelled within the 30 days prior to pick-up date total rental charges will be forfeited.
  2. Security/Damage deposits of $1,500 is required that is fully refundable less damage, loss of equipment, extra cleaning, refueling, extra days and extra mileage fees within 7 business days. An additional $1,000 security deposit may be required for those traveling to Canada or travelers from outside the United States. The rental damage security deposit is fully refundable and due upon agent request.  The deposit will be used towards insurance deductible, damage to the RV and/or any additional fees. All fees must be paid prior to departure. After return check-in the remaining deposit will be calculated and returned within 7 days or less.
  3. We accept Cash, MasterCard, Visa, American Express, Discover, Cashier Check and Travelers Checks, we do not accept personal checks. Credit cards and Cash are accepted at the Rental Center on the day of departure. (top)

    Cancellations, Changes, Returns and Extensions

 

  1. No Charge for one additional driver. Additional drivers above 2 will be charged a $25 processing fee per driver.
  2. No refunds will be given for days originally booked but then shortened.
  3. No refunds given for early returns.
  4. Late Returns will be charged a extra day. Please keep in mind that other renters maybe waiting on the RV that you are bringing in late. It takes our office personnel over 3 hours to get an RV ready for the next rental. RVs do come in and go back out on the same day. Many times we have to call in extra help and/or pay overtime in order to get a late RV ready. It is very hard to move renters from one RV to another since the insurance binder request has to be re-sent and approved by the insurance company. All of this has to be accomplished before the RV can leave the Rental Center. Please do not arrive late. If you know that you are going to be late due to traffic or weather it is your responsibility to call our office. Speaking to the office does not release your responsibility but depending on the situation at least we can try to make other arrangements.
  5. If you would like to extend your trip please give us a call at the earliest point you are considering the change. Our office staff will have to check and see if your RV is already requested. If the RV is available the agent will advise you of the steps needed to extend your vacation. (top)

 



(All terms including pricing is subject to change without notice. 

Any additional terms will be disclosed at the time the rental agreement is signed.)

 We reserve the right to refuse any applicant.

January 2013   



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